Compliance Through Tracking Global Employees

Last Updated on March 2, 2023

Tracking global employees is essential to HR’s key responsibilities to manage an international workforce.

Compliance with immigration policies in every country you’re working in is key to managing a successful global workforce. And staying compliant means knowing the movements of your employees as they cross international borders. HR needs to know which employees are traveling, when they are going, where they are going, and how long they will be going for.

Tracking global employees isn’t easy

tracking global employees isn't easy

It can be tough for global mobility specialists to keep tabs on every single employee – especially when you’re trying to manage individuals manually on a case-by-case basis. Sometimes travel assignments for employees are last minute. Sometimes they impact some employees, but not others.

HR teams need to be able to see the immigration status of every foreign national employee before they’re sent on an overseas assignment in order to maintain compliance with U.S. immigration laws. If they’re not kept in the loop, an employee could inadvertently be putting his or her status in jeopardy. If a document expires or the employee has not received an approval on a case, he or she could be risking a denial or sent home.

In a volatile political climate that extends well beyond the United States, regulation changes in other countries have become frequent and highly scrutinized. These changes can also impact employees traveling for work or personal reasons, regardless of their immigration status in the U.S.

Technology makes tracking global employees simple

Technology makes tracking global employees simple

With the right cloud technology at their disposal, HR professionals can manage employees traveling across borders simply and proactively. Technology can allow employees to check in and out of work assignments and locations on their own. This gives HR the tools they need to anticipate issues ahead of time.

With the insight a cloud-based platform can provide, immigration managers and global mobility specialists can see where employees are while abroad, helping guide them through their options and ensure that they are not unnecessarily detained.

Online documentation storage and organization helps ensure all documents are up to date at the time of the employee’s departure or arrival back into the country. Tracking global employees and their documentation before issues occur becomes possible.

Travel Tracker

Envoy’s Travel Tracker technology helps arm HR departments with the insight and tools they need to stay ahead of anticipated challenges. As employees move across borders, you can see where they are going on their assignments, make sure they’re safe from status issues in the U.S. and abroad, and keep their documentation safe and organized.

An organization with a global workforce needs technology to successfully navigate the changing landscape of national and international immigration compliance.

Contact the Envoy team for a free demo to see for yourself.