3 Ways Technology is Helping Companies Stay Compliant During H-1B Cap Season

January 23, 2019 Erik Prado

FY 2020 H-1B cap season is here, and technology is here to help you stay compliant

It’s no secret that in the current political climate, employment-based immigration is under intense scrutiny. Look no further than the 200 percent increase in Requests for Evidence (RFEs) since Q4 2017.  It’s important to remember that employees with pending petitions are only a portion of an organization’s global talent and managing their global workforce efficiently should always be top-of-mind, no matter the time of year.

Here are a few examples of how technology can help organizations both large and small stay compliant during H-1B cap season and throughout the entire year:

Workforce Compliance

Spreadsheets have long been the gold-standard for keeping track of a sponsored employee’s immigration status. This approach opens the door for mistakes to be made, only to be uncovered during an audit. Version control is also an issue, especially if multiple people are making changes to the same file. This is where a workforce compliance tool can help companies save time and money, along with adding a sense of security that all their employee’s information is current and the company is compliant.

By utilizing a workforce compliance tool, human resources departments can conduct internal audits at any time or on demand that will review and verify employee information. This technology will also identify and compile a list of employees with status changes. HR managers and sponsored employees can then work with immigration attorneys to ensure information is accurate and companies are compliant.


As much as we like to plan and prepare, there is always the chance that a “fire drill” will have companies scrambling to manage the status of employees in its global workforce. When a cumbersome spreadsheet is the main hub for immigration data, it is difficult to accurately manage and forecast the visa status for a company’s global workforce during an urgent situation.

Global mobility teams can eliminate those headaches and scrambles by adopting a robust technology platform that allows them to accurately manage and forecast visa status and eligibility. Additionally, companies can gain insight into which employees are eligible to begin the permanent residency (also known as green card) process, which can be an integral part of a company’s immigration policy or practice.

Managing Public Access Files

Hiring foreign talent involves many important documents that contain sensitive information, and companies cannot take a relaxed approach to safely storing and securing Public Access Files. Storing documents in a non-secure environment may run the risk of being non-compliant, particularly if the government conducts a site audit. When you bring immigration technology into the picture, organizations have access to a comprehensive, secure view of their workforce’s Public Access Files on demand. Not only does this mean safe document storage, it also helps to eliminate incomplete and inaccurate documents that could result in non-compliance.

Even in a world with so many devices and applications at our fingertips, many organizations still follow the traditional immigration approach. This H-1B cap season, we encourage companies of all sizes to consider adopting a technology platform to make sure compliance is maintained throughout the year. Head to our website to learn more about the ways Envoy’s technology is helping companies do that and so much more.

Envoy is pleased to provide you this information, which was prepared in collaboration with Sara Herbek, who is the Managing Partner at Global Immigration Associates, P.C. (www.giafirm.com), Envoy’s affiliated law firm.

About the Author

Erik is the Manager, Content Strategy at Envoy Global.

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